Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Corporate Real Estate, Project Lead who will manage and coordinate all real estate projects outside of the Oakville headquarters, serving as the primary point of contact for Office Experience project oversight. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you'll do:
As a Corporate Real Estate, Project Lead your key area of responsibility will be to manage and coordinate all real estate projects outside of the Oakville headquarters, serving as the primary point of contact for Office Experience project oversight. This role requires close collaboration with cross-functional internal departments, including IT, Security, Communications, and People Operations, to ensure seamless project execution. Additionally, the role involves regular engagement with external vendors to manage relationships, deliverables, and timelines effectively. The Corporate Real Estate Project Lead partners with cross-functional teams to deliver assigned projects on time, on budget, and aligned with company standards.
How you'll make an impact:
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Lead and manage a wide range of global office projects, including office openings, closings, moves, and other miscellaneous initiatives
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Collaborate on change management activities for office transitions, including stakeholder communication plans, employee readiness assessments, and coordination with Communications and People Operations to minimize disruption during relocations, openings, and closures.
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Ensure projects are completed on time and within budget , assist budget creation as required.
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Serve as a Subject Matter Expert (SME), providing guidance and support to ensure completion of Office Experience tasks throughout the project lifecycle.
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Review and interpret lease agreements with the help of the legal team to ensure project activities comply with contractual obligations.
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Coordinate and problem-solve with cross-functional teams, including IT, networking, and physical security, to address project gaps and ensure seamless execution.
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Work with leadership to develop and implement standardized processes and best practices for office projects to improve efficiency and consistency across all global locations.
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Working with leadership and stakeholders to evaluate potential properties for technical fit, headcount requirements, and budget viability.
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Collaborate with procurement to manage RFPs and competitive proposals for office services.
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Ensure design compliance with corporate brand standards, accessibility requirements, and sustainability goals.
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Conduct site visits, track progress against schedule, and manage change orders.
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Coordinate operational readiness: IT infrastructure, security systems, AV, and furniture installation.
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Manage decommissioning and space restoration per lease obligations, as required.
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Anticipate potential project risks — such as vendor delays, supply chain disruptions, or budget variances — and develop contingency plans to maintain project timelines and cost targets.
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Track budgets, manage purchase orders, and control scope creep across concurrent projects.
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Manage and track global lease agreements, including monitoring key dates and details to ensure timely renewals and compliance.
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Ensure all vendors meet contract terms, carry required insurance, and comply with safety standards.
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Serve as the RBAC (Role-Based Access Control) owner and champion, ensuring proper access and security protocols are followed.
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Oversee the setup of all workspaces to ensure they comply with health and safety standards and regulations.
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Other duties as assigned
What you'll bring to the role:
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6+ years of experience in a related field
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Experience managing office or construction projects from approval through delivery.
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Strong vendor management and contract negotiation skills.
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Ability to manage multiple projects simultaneously across different geographies.
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Demonstrated financial management skills, including budget development, expense oversight, and cost control.
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Strong risk management skills with the ability to identify, assess, and mitigate project and operational risks.
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Strong attention to detail, organization and time management skills with the ability to prioritize competing demands and meet deadlines across multiple concurrent initiatives.
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Strong communicator, comfortable presenting to and partnering with senior leadership.
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Excellent written and verbal communication skills with the ability to build relationships across all levels and cultures.
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A proactive, solutions-oriented approach — you identify what needs to be done and take ownership without being directed.
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Ability to handle sensitive topics with discretion, empathy, and cultural awareness.
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Comfort working with global and remote teams across multiple time zones.
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Proficiency in Google Workspace and project management tools.
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PMP, FMP , or autocad equivalent certification is an asset.
If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
This posting is for an existing vacancy.
Why job seekers choose Geotab:
Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
How we work:
At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice.
